Effective Date: January 2025

Last Updated: January 2025

MyPickleGroup ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our pickleball group and game management application ("Service").

1. Information We Collect

Personal Information You Provide

We collect information that you provide directly to us, including:

• Account Information: Name, email address, phone number
• Profile Information: Profile photo, skill level, preferred locations
• Activity Data: Group memberships, game participation, messages within groups and games
• Communications: Messages you send to other users, group organizers, and feedback you provide

Automatically Collected Information

• Usage Data: Pages visited, features used, time spent on the application
• Device Information: Browser type, operating system, IP address
• Cookies and Similar Technologies: See our Cookie Statement below

2. Google Calendar Integration

What Google Calendar Data We Access

• Calendar Events: We access your Google Calendar to create, read, update, and delete calendar events related to your pickleball games
• Basic Calendar Access: We request access to your primary calendar only

How We Use Google Calendar Data

• Sync Games to Your Calendar: When you join or create a pickleball game, we can automatically add it to your Google Calendar
• Update Events: If a game time or location changes, we automatically update the corresponding event in your Google Calendar
• Remove Events: If a game is cancelled or you leave a game, we remove the event from your Google Calendar
• Event Details: Calendar events include game title, location, time, organizer information, and a link back to the game details in MyPickleGroup

How We Store Google Calendar Data

• Refresh Tokens: We securely store an encrypted OAuth refresh token that allows us to access your Google Calendar on your behalf
• Event IDs: We store Google Calendar event IDs to track which games have been synced to your calendar
• No Other Calendar Data: We do not read, store, or access any other events or information from your Google Calendar beyond the pickleball game events we create

Google Limited Use Disclosure

Managing Your Google Calendar Connection

You have complete control over the Google Calendar integration:

• Disconnect Anytime: You can disconnect your Google Calendar from your Profile → Calendar Settings at any time
• Revoke Access: You can revoke MyPickleGroup's access to your Google Calendar through your Google Account Settings
• Manual Sync Only: You can choose to manually sync individual games instead of automatic syncing
• Data Deletion: When you disconnect, we delete your refresh token and stop accessing your Google Calendar

3. How We Use Your Information

We use the information we collect to:

• Provide Our Service: Create and manage your account, enable group participation, schedule games
• Connect Players: Help you find and connect with other pickleball players in your area
• Communication: Send game notifications, group updates, and important service announcements
• Improve Our Service: Analyze usage patterns to improve features and user experience
• Calendar Sync: Sync your pickleball games to your Google Calendar (only if you enable this feature)
• Security: Protect against fraud, abuse, and unauthorized access
• Legal Compliance: Comply with legal obligations and enforce our terms of service

4. How We Share Your Information

Controlled by Your Privacy Settings

You control what information is shared with other users through your privacy settings in your Profile. Information may be shared based on your preferences:

• Group Members: Can see information you've chosen to share with group members
• Game Participants: Game organizers and participants can see your name and contact information for games you join
• Public Groups: Basic information may be visible to non-members if you're part of a public group

We Do NOT Sell Your Data

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

Service Providers

We may share information with service providers who help us operate our Service:

• Hosting Services: To store and process your data securely
• Email Services: To send you notifications and updates
• SMS Services: To send you text message notifications (if you opt in)
• Google Calendar API: To sync games to your calendar (only if you enable this feature)

These service providers are contractually obligated to use your information only for providing services to us and must maintain appropriate security measures.

Legal Requirements

We may disclose your information if required by law or to:

• Comply with legal process or government requests
• Enforce our Terms of Service
• Protect the rights, property, or safety of MyPickleGroup, our users, or the public
• Prevent fraud or abuse of our Service

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction:

• Encryption: Sensitive data, including Google Calendar refresh tokens, are encrypted at rest and in transit
• Access Controls: Limited employee access to personal data on a need-to-know basis
• Secure Hosting: Data is hosted on secure, industry-standard infrastructure
• Regular Updates: We regularly update our security practices and software

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your data, we cannot guarantee absolute security.

6. Your Privacy Rights and Choices

You have the following rights regarding your personal information:

• Access and Update: View and update your personal information through your Profile settings
• Privacy Settings: Control what information you share with other users
• Email Preferences: Manage email notification preferences (some service emails may still be sent)
• SMS Preferences: Opt in or out of text message notifications
• Calendar Settings: Connect or disconnect Google Calendar integration at any time
• Delete Account: Request deletion of your account and associated data
• Data Export: Request a copy of your personal data

7. Data Retention

We retain your personal information for as long as necessary to provide our Service and comply with legal obligations:

• Active Accounts: Data retained while your account is active
• Deleted Accounts: Most data is deleted within 30 days of account deletion
• Legal Requirements: Some data may be retained longer to comply with legal obligations
• Google Calendar: When you disconnect Google Calendar, we immediately delete your refresh token

8. Children's Privacy

Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last Updated" date
• Sending you an email notification (for significant changes)

Your continued use of our Service after changes become effective constitutes acceptance of the updated Privacy Policy.

10. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

• Through the App: Use the Feedback feature in the application menu
• Email: Contact us through your registered email account